COMMUNITY SERVICE AND ENRICHMENT HOURS FORMS AND INSTRUCTIONS

What is the Enrichment (& Community Service) Policy for SY1920?

Enrichment: Students are encouraged to pursue their unique interests and are required to complete a minimum of 100 hours or 1.0 enrichment credits over their four years of high school. Enrichment credits are classes/activities taken outside the regular school schedule. A minimum of 25 hours of class time, study time, practice time or community service is needed for each .25 of credit.
• To be promoted to a junior: (.25) enrichment credit
• To be promoted to a senior: (.5) enrichment credit
• To graduate: (1.0) total enrichment credit

How do we track community service hours currently (SY1819)?

1. Campuses track community service hours internally
2. Community service hours are imported into PowerSchool using the Special Functions – Import Using Template option
3. The updated hours and sites are found on the student’s Other Information page.

How will we track community service hours as enrichment credit in SY1920 & beyond?

1. The Data Team will create a General Community Service course in PowerSchool (with Credit Type ENRICH):
    • Community Service – General (LS9995E25)
           o NOTE: Campuses will not schedule students for this course. This course will only appear in Historical Grades after they have been entered into the Enrichment/Transfer Credit Google Doc

2. When a student reaches 25 hours of community service, the campus will add the information to the Enrichment/Transfer Credit Google Doc using
the Community Service – General course information and the Corresponding semester term ID in which the credit was earned
    • Students can earn community service at one or multiple sites and partial hours can carry over from the year earned to following years
           o Example: A 9th grade student earned 15 hours in their freshman year. These 15 hours are banked and can be applied to their 10th grade community service hours.

     • If a student completes more than 25 hours in the same year, the additional hours will be applied to the next 25-hour bank of
community service progress (campuses should track this internally)
     • If a student completes multiples of 25 additional hours in the same year (i.e. 50, 75 or 100 hours), the campus should add the information to the Enrichment/Transfer Credit Google Doc using the Community Service – General course information and the corresponding semester term ID.
            o The Data Team will then make sure the additional credit for those 25 hours is recorded in PowerSchool (example: a student who completed all of 50 hours of community service in 11th grade will receive 0.50 credits)

       • Campuses should record community service hours earned during the summer at the beginning of the following school year except where necessary for promotion requirements (i.e. seniors who are still completing CS hours)
        • Partial credit for existing Enrichment courses will not be awarded
               o If a student is enrolled in an Enrichment course, they must complete all course requirements to earn course credit

3. Campuses can continue to track community service hours and sites on the Other Information page by using the Special Functions – Import Using
Template option in Powerschool and the Community Service templates found in the PowerSchool Manual.
         • NOTE: Hours will only register as earned credits if they are added to the Enrichment/Transfer Credit Google Doc. Hours imported into
PowerSchool on the Other Information page are for reference only.

How will we treat existing community service hours?

1. The Data Team will export all community service hours that are currently stored in PowerSchool

2. The Data Team will then divide the current number by 100, rounding down to the nearest quartile

3. Then the Data Team will award that number of credits using the Community Service – General course and the current semester
       • NOTE: This will make it appear as though all existing community service was earned in one semester because we do not have
information on when the hours were completed stored historically

4. Any “remaining” hours (leftover hours after rounding down to the nearest quartile) will be applied to the next 25-hour bank of community service
      • After exporting all community service hours that are currently stored in PowerSchool and importing the appropriate amount of credit, the Data Team will communicate to campuses how many “remaining” hours students have that can be applied to the next 25-hour session of community service

5. Example:
     • An 11th grade student currently has 64 hours of community service recorded in PS
     • 64/100 = 0.64 → round this down to the nearest quartile → 0.50
      • The Data Team imports a grade for this student, earning them 0.50 credits for Community Service – General
      • The remaining 14 hours can be applied to the next 25-hour bank of community service and will be recorded using the
Enrichment/Transfer Credit Google Doc process detailed above

______________________________________________________________________________

COMMUNITY SERVICE HOURS FORM AND INSTRUCTIONS

It is the responsibility of the individual Cadet to read the instructions on the Community Service Forms; the procedures on how to fill out the form, the approved sites and the process of getting a site approved before you perform community service at a site. Included here is the Community Service Form and also the instructions and procedures in specific details;

Community Service Hours Form

Community Service Site Approval Request Form

APPROVED COMMUNITY SERVICE SITES

PROCEDURES FOR THE PERFORMANCE OF COMMUNITY SERVICE HOURS: (ALL FORMS MUST BE FILLED OUT IN BLUE OR BLACK INK ONLY)

Directions: It is THE CADETS’ responsibility to submit this form with complete and accurate information according to the guidelines that apply, otherwise hours will be rejected. Forms are due in the Main Office by 5:00pm on the Wednesday following your community service. Retain the receipt for your records.

Procedures:

1.Perform service at an approved site/project. If you are unsure, always check first before going. Hours that are not performed at an approved site, or cannot be verified, will be rejected.

2.Complete one form for each date; you cannot put multiple dates on the same form. The form must be completely filled out in ink.

3.Submit the form to the main office no later than 5:00 pm on Wednesday after you perform the service. If you are absent the form is still due by the deadline; send it with a friend or family member.

4.Do not make a correction or alter the form in any way once the site supervisor has signed it. Any changes made to this form that is not signed and verified by the site supervisor will be rejected.

5.Faxed or emailed forms will NOT be accepted.

Freshmen must complete a minimum of TEN hours of community service and sophomores must complete a minimum of TWENTY hours of community service by the end of the year.

Students who do not complete their grade level requirement by June 1st, 2019 will fail community service for the year and will be required to take a class in the summer.


______________________________________________________________________________

 

Comments are closed.